Administrative Assistant

Position Overview

RecruitGo is seeking an Administration Assistant based in the Philippines who will be responsible for providing professional administrative support to ensure the smooth and efficient operation of the firm, with a focus on specific Director Divisions.

In addition to your proven skills and experience, we are looking for a candidate who can manage multiple tasks and deadlines, communicate and collaborate effectively, work independently and proactively, and contribute to fostering a positive and dynamic work culture.

Responsibilities:

• Effective Management of Individual Workflow
• Co-ordinate and manage Divisions ASIC via NowInfinity including Debtor Report etc
• Co-ordinate Notices of Assessment ie. BAS - Div 293 - IAS - NOA - PAYG etc including MyGov Correspondence via ATOMate
• Tax Return Collation via Fusesign ie ITR - Company -Partnership - SMSF - Trust
• Weekly and Monthly Divisional Tax Tracking [Including but not Limited To: BAS - IAS - ITR etc
• Quarterly Client Running Balance Reviews from ATO - Support Office Manager with Meeting Preparation
• WIP To Be Billed Reporting - Weekly and Monthly
• Failure to Lodge Penalty Report - Weekly
• Preparation and attendance - Weekly Administration
• Team Member: Approved Leave Emails
• Professional Correspondence & Invoices
• Assist with Training Team Members [As Required]
• Support Office Manager with ongoing development of Administration Services & Support
• Assist Practice Manager with Firm Reporting
• Manager with planning objectives and goals for Support Services
• Preparation of various Minutes of Meeting [MOM] & timely distribution

Requirements: 

• Minimum of 3-5 years experience in accounting firm
• General Office Administration
• Experience Working with ASIC and understanding of various ASIC Forms ie. Annual Review [Company Statement] - Deregistration - Form 362 - Share Transfer etc
• Experience Working with ATO
• Experience Working with NowInfinity or similar ASIC Compliance Software
• Experience Working with ATOMate and FuseSign or Similar
• Experience dealing with all Levels of Staff and Management
• Proficiency with Software - MS Office [Excel - PowerPoint - Word] - Xero 
• Ability to prioritise workload - co-ordinating multiple tasks
• Exceptional Communication Skills
• Strong Multi-Tasking & Prioritisation Skills
• Effective Interpersonal Skills
• Ability to prioritise Workload - co-ordinating multiple Tasks
• Detail-oriented and comfortable working in a fast-paced environment
• Superior Organisation Skills and dedication to completing projects in a timely manner
• Drives and Delivers Outcomes
• Ability to Work autonomously with nominal supervision
• Proactive - displays initiative to achieve Key Deliverables and Outcomes
• Enjoys & embraces being part of a dynamic and fantastic team
• Appreciates opportunities - support provided
• Encourages a cohesive & friendly Work Environment

Why RecruitGo?

RecruitGo seamlessly links world-class business partners with top-tier global talent in emerging markets. Secure legal employment through our Employer of Record services and embark on a journey to unparalleled professional opportunities.

• Work Schedule: Monday - Friday 8.30am – 5pm (1 hour lunch break)
• Work Set up: Remote
• Working Device: Will be provided
• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration:  Join forces with a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions. Work with the internal team to ensure timely delivery of services to clients and ensure that clients & expectations are met.